Patient flow self-service demo

Insurance benefits & payment — scenarios

Each scenario is a full click-through demo of the same 5-step patient flow: benefits check, card on file, contact verification, and confirmation. For the two scenarios with a balance after insurance pays, what happens next — the balance-due email and text reminders — lives on its own page, linked below.

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1
Existing patient, three appointments
Insurance on file 3 upcoming visits Balance owed after claim

Maria has a cleaning, a filling, and a crown on the books. We already have her plan on file, so she just confirms it's still current, sees a cost estimate for each visit, and saves a card — then gets a one-click balance-due email after the claim adjudicates.

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2
New patient, single extraction — insurance verified
No insurance on file Insurance verified Unmet deductible

James is new to the practice and booked a surgical extraction. Nothing is on file yet, so he enters his plan from scratch — Stedi confirms an active plan in real time, so he gets a real cost estimate that accounts for his unmet deductible, and saves a card before his visit.

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3
New patient, insurance not verified — pays in full
No insurance on file Coverage not confirmed Full payment up front In-office plan pitched

Alicia booked a root canal and enters her plan, but Stedi can't confirm an active plan in time. Right at that moment, she's offered the in-office Smile Plan as a cheaper, nothing-to-verify alternative to paying in full — either way, she pays before the visit and gets an itemized receipt to submit to her insurer herself if she wants to.

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4
Walk-in, unknown patient — picks a service
No appointment Service picker Insurance verified

Priya walks in with no appointment and nothing on file. She picks what she's here for from five common services — cleaning, extraction, whitening, an emergency visit, or a new-patient exam — then adds her info and gets a live estimate before the front desk calls her back.

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5
Coordination of benefits — child on both parents' plans
Two plans on file Birthday rule $0 due after coordination

Emma is covered under both Mom's and Dad's dental plans. We check both in real time, apply the standard birthday rule to figure out who's primary, and show the full waterfall — primary pays its share, secondary coordinates the rest — so Emma's parents see exactly why nothing is due today.

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Post-visit communications

What Maria and James hear once their claims adjudicate — the balance-due email and the follow-up text cadence. Pulled out on their own so they can be reviewed as communications, independent of the interactive flow.

1
Existing patient — balance-due email & reminders
Maria's crown leaves an $84 balance after Delta Dental pays its share.
2
New patient, verified — balance-due email & reminders
James's deductible and coinsurance leave a $110 balance after Cigna pays.
All five scenarios run the same 5-step interactive flow (Landing → Benefits result → Payment & card on file → Verify contact → Confirmed). Scenario 3 branches at Step 2: when coverage can't be confirmed, Step 3 becomes full payment instead of card-on-file, and there's no post-visit billing loop — the patient pays once and gets a receipt to self-submit if they want reimbursement. Scenario 4 replaces the pre-booked appointment on Step 1 with a service picker, since a walk-in has neither. Scenario 5 extends the same "confirm what's on file" pattern from Scenario 1 to two insurance plans at once, and Step 2 runs two eligibility checks instead of one. Post-visit communications for Scenarios 1 and 2 (balance-due email and text) are separate pages, linked above and from each scenario's confirmation screen. The only live integration in all five is Stedi for real-time eligibility (270/271); everything else is static markup for review.